How do I get an Apostille in India? - Worldwide Transcripts

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Apostille Documents

Apostille Documents in India

Documents are one of the most important things during immigration and foreign travels. Be it your passport, VISA, the purpose of visit document, or any other personal documents, all these documents are checked at the source as well as the destination. And thus it becomes necessary that all such documents are genuine and verified. Certificate attestation or Apostille is such a process that eliminates the need for document verification at all places. An Apostille document is proof that the document is checked, verified and certified.
India is a member of the Hague Convention of 1961 since 2005. An Apostille document from any country that is a member of the Hague Convention is considered legal and authentic in other member countries. Therefore, once you get your Apostille in India, your documents will be accepted and considered legal in all member countries.

Which documents can be Apostille in India?

There are several reasons why someone has to go abroad. Either people go abroad to study, work, and do business or just to travel as a tourist. Whatever the purpose, you need to submit the required documents. If you are going to work, you have to submit an ECA certificate, educational documents, marriage certificate, etc. If you are going for business, you may need to provide supporting documents like a business incorporation certificate. Foreign travel may require various kinds of documents and therefore an Apostille can be done for your personal documents, educational documents or work/business documents.

How to apply for Apostille in India?

There are various ways in which the Apostille of documents can be applied. An applicant can apply for Apostille via the online portal e-Sanad, visit the Regional Authentication Centers or seek help from Apostille services.

E-Sanad is a new project that aims to provide attestation or Apostille services online. It will be gradually expanded in a phased manner. Currently, only documents issued by the DIA (Document Issuing Authority) which have a digital depository of documents are included in this project. Therefore, CBSE documents issued after 2014 can be attested via E-Sanad.

Another way to get Apostille document is by visiting the nearest Regional Attestation Centers (RAC). Since not all the documents can be verified from the online portal, the applicant has the option to visit RACs to get their Apostille documents. Applicant can process their Apostille India application by simply visiting these RACs. They need to submit the required document, pay the fees and certified document or Apostille will be posted at their mentioned address.

The third option is via outsourced agencies. The Government has authorized several agencies to provide Apostille services. As the Apostille of documents can be time consuming and complicated process, the authorized Apostille services are the best way to get the Apostille documents. You simply need to submit the required documents to these agencies and they will deposit the same to the Branch Secretariat/RPOs. The verifying department/MEA will verify the document and send the Apostille document with the Apostille sticker back to these agencies from where the applicant can collect the same.

Who does Apostille in India?

Ministry of External Affairs (MEA) is the final authority that verifies the document and does Apostille in India. There are various stages to getting the Apostille document. The Apostille India application requires that the set of documents to be certified are first attested by the issuing authority. Then these documents are sent to the respective state/home department for verification which is finally sent to MEA.

For example, if you want to Apostille your transcript certificate, it first needs to be sealed and signed by the issuing authority of the university. Then it will be sent to HRD of the state and then to MEA.

Some known and unknown FAQs about Apostille in India

A lot of documentation is required when people travel from India to abroad. In case of traveling abroad for studies or work, the traveler has to submit many documents and has to go through several verification and checks both at the source as well as the destination. Many are confused if they require certificate attestation or Apostille. And many are confused about what the difference is between certificate attestation and Apostille document. Here we have tried to answer some frequently asked questions about Apostille services and Apostille India. Though we have tried to cover many aspects of the Apostille document, there are chances we might have missed your query. So you can post your questions in the comment section below.

What is an Apostille Document?

In simple words, Apostille documents are verified documents that are considered legal and genuine in a few countries. There are 91 countries that are members of the Hague Convention of 1961. The convention abolished the legalization of documents for each country that are a member of the convention. So when a document is Apostilled in any one of the countries, it is considered valid and legal in all other countries. An Apostille sticker is attached at the back of the document making the document an Apostille document.

In simple words, Apostille documents are verified documents that are considered legal and genuine in a few countries. There are 91 countries that are members of the Hague Convention of 1961. The convention abolished the legalization of documents for each country that are a member of the convention. So when a document is Apostilled in any one of the countries, it is considered valid and legal in all other countries. An Apostille sticker is attached at the back of the document making the document an Apostille document.

Why is Apostille in India necessary?

Traveling abroad requires verification of all the documents. Be it a student’s transcript certificate or a couple’s marriage certificate. The documents require attestation so that they can be considered genuine in a foreign country. Apostille India is the process of legalization of documents in India which shall be deemed legal and valid in other 90 countries which are members of the Hague Convention. Apostille India is necessary for easy travel between these member countries. When the documents are proper and verified, the departments of foreign countries will process your applications easily.

Some frequently asked questions about Apostille

Travelers are often very confused about Apostille documents and have many questions in their minds. Here we have compiled some of the most frequently asked questions related to Apostille services.

  • 1. Is Apostille mandatory?

    Apostille is mandatory if a person is traveling to a country which is a member of the Hague Convention. It eliminates a lot of problems of verification of documents at the source as well as the destination country.

  • 2. How is Apostille done?

    Apostille India is done after going through multiple checkpoints. The document is verified at multiple stages right from the source to MEA. And when finally the Apostille sticker is applied to the document then Apostille is done.

  • 3. Who is the Apostille in India?

    Apostille in India is done by the Ministry of External Affairs which is a department of the central government. When the final verification of documents is done by MEA, an Apostille sticker is applied to the document. And that Apostille document is accepted in all member countries of HC 1961.

  • 4. Can you Apostille an original document?

    Apostille is done only to the original documents. Photocopies are not considered Apostille documents. The applicant has to submit the original document to which the Apostille is applied. As it is handled by MEA, the original documents are safe and secure.

  • 5. When does the document need to be apostilled?

    When a person is traveling to any member country of the Hague Convention, either for immigration or work purposes, he needs to get his documents apostilled. Apostille documents eliminate a lot of time and money wasted during the verification of such documents.

  • 6. Who can apply for Apostille documents in India?

    An individual cannot Apostille his documents directly. There are government-authorized Apostille services agencies that process Apostille India applications. Many RAC (Regional attestation centers) also accept applications from individuals and apply for Apostille in India.

  • 7. Does the USA, Canada and UK accept Apostille India?

    Yes. USA, Canada and UK are the members of the Hague Convention. So Apostille documents from any other member countries shall be accepted in these countries as well.

  • 8. Where can I get an Apostille stamp in India?

    An individual cannot get an Apostille stamp on their own. The Apostille stamp is issued by MEA only after proper verification of the documents.

We hope we have covered the major questions people ask related to the Apostille India application. If someone wants Apostille services then they can check the nearest authorised agencies on the MEA website. Alternatively, they can contact Worldwide Transcripts to apply for their Apostille document.

Conclusion

Unlike earlier times, when the Apostille of documents was complicated, time-consuming and required the help of intermediate agents like peon and clerks, the Apostille India application has become much easier now. There are many government authorized Apostille service providers that can deliver your Apostille documents on time and with minimum effort from your end. They are cost-effective and you can easily track your application status via them. The cost of Apostille varies and the duration of certificate attestation or Apostille depends upon types of documents, public holidays in between and other factors. Therefore check for the same with your service providers.

If you are planning to go abroad and need your Apostille documents, then do not worry about how to get it done or where to get it done. Simply contact Worldwide Transcripts and leave everything to us. Fill in the contact form below and submit your requirement. You can also contact us at the below-mentioned number and email address. Once we get your request, our expert advisors will guide you on how to process your Apostille application.

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